Procure to Pay

We were engaged by our Client to identify and implement a Procure-to-Pay solution. In their current state, the organization faced:

• Lack of spend visibility (especially tail spend)
• Process inefficiency and long cycle time
• Compliance, control and maverick spend
• Invoice matching and payment accuracy
• Supplier Management and onboarding

These challenges created an opportunity to greatly improve the procurement process while creating efficiencies and stronger compliance.

Discovery and Strategy – We assessed and mapped out the current state processes end-to-end, quantifying pain points by region and business unit.  Building on that, we clarified business objectives, defined the target operating model (including global process design, policy changes, approval matrices) across business units and regions balancing global standardization with necessary local configuration needs.

RFP and Vendor Selection – Translating the strategy into detailed requirements, we issued an RFP covering the P2P solution, implementation partner and change management approach.  Leveraging a cross-functional team, we conducted sandbox evaluations, deep-dive demos, reference calls, commercial negotiations to finalize scope, implementation plan and change management commitments prior to award.

Implementation and Global Rollout – Upon award, we established program governance, aligned on roles across procurement, finance, IT and key suppliers and finalized the global process design, configuration and data standards.  Rolling out by waves (regions/business units) we rolled out the solution in alignment with regional leadership, delivering change management, training, ERP integrations, SteerCo checkpoints, testing and go-live.

• Enterprise-wide visibility and decision-making insights through a consolidated global spend reporting, enabling better sourcing strategies and decision making.
• Dramatically reduced manual effort and cycle times through supplier onboarding, PO matching and the creation of catalogs across all indirect procurement functions.
• Significant increase in on-contract and visible spend through the catalogs and approved suppliers reducing maverick spend and improving compliance with preferred suppliers.
• Stronger financial controls, accuracy and accountability through 2 and 3-way match, standardized workflows and reduction of policy violations.
• By combining our expertise in the overall procurement process with our experience assessing, selecing and implementing various eProcurement and Procure-to-Pay systems we managed to steer to a successful completion an end-to-end project for the selection and implementation of a Procure-to-Pay platform for our client.